Join our Team

We are looking for an experienced HR Manager to lead and manage all HR operations across the employee lifecycle. The role combines strategic HR leadership with hands-on daily operations, including teacher substitutions for coordination. This is a key role in ensuring smooth school functioning, compliance, and staff support. 

REQUIREMENTS:

• Proven experience in HR management in an international environment. 
• Strong knowledge of employment law and HR best practices. 
• Readiness and motivation to learn about the International Baccalaureate (IB) framework and understand how it impacts staffing, contracts, and professional development. 
• Interest in and openness to AI-driven and digital HR solutions (e.g. Directo, automation, data-driven decision-making, scheduling tools). 
• Experience working with HR systems and timetable/scheduling software, or strong ability to learn new systems quickly. 
• Excellent organizational skills with the ability to manage time-sensitive daily tasks (including substitutions). 
• Strong communication skills in English and Estonian (additional languages are an advantage). 
• Ability to balance strategic thinking with hands-on operational work in a fast-paced school environment. 

KEY RESPONSIBILITIES:

Recruitment & Staffing 

• Plan and manage international recruitment for teaching and non-teaching staff. 
• Coordinate interviews, offers, and employment contracts. 
• Support workforce planning together with school leadership. 

Onboarding & Employee Lifecycle 

• Manage onboarding for new staff, including documentation, system access, and induction. 
• Oversee probation periods, contract renewals, role changes, and exits. 
• Conduct exit processes and interviews. 

International Staff Coordination 

• Coordinate international hires in cooperation with an external relocation partner (visas, permits, relocation process). 
• Ensure smooth integration of international employees into the school community. 

Contracts, Compliance & Records 

• Draft, maintain, and update employment contracts. 
• Ensure compliance with local labor law, education regulations, and internal policies. 
• Maintain accurate employee records in HR systems. 

Training, Certifications & Development 

• Organize and track mandatory training (e.g. safeguarding, first aid, IB training). 
• Track teaching licenses, certificates, and renewal deadlines. 
• Support professional development initiatives. 

Teacher Substitutions & Cover Management 

• Coordinate daily teacher substitutions due to absences. 
• Use timetable software to identify and assign suitable covers. 
• Maintain a pool of substitute teachers and track cover hours. 
• Communicate changes promptly with teachers, administration, and leadership. 

HR Systems & Performance 

• Manage HR systems (Directo, EHIS, leave tracking, payroll coordination). 
• Coordinate annual and mid-year performance reviews. 
• Prepare HR reports for school leadership and audits.

WE OFFER:

• Competitive salary
• Work in Tallinn Ülemiste business district in our brand new building
• Support services for relocation
• Wonderful team of supportive and positive colleagues
• Advanced health insurance and/or sports compensation
• Professional development

Please note that only candidates selected for further consideration will be contacted.

Following a successful interview round, candidates who progress to the next stage will be required to undergo a criminal record check, and copies of qualifications will be requested.

Please apply by March 09 2026.